What is smart classes software?
Smart Classes is Tuition management Software. Its a complete ERP software for tuition classes. Coaching classes can use this software from laptop, desktop or from smart phone. Tuition classes can manage their all daily activity & manage data very easily and effectively and that will help them to save a lot of time and at the same time coaching classes can also provide quality digital services to students and parents.
What are the features of Smart Classes Software?
Smart Classes have all the features that any institute requires like Student inquiry & follow up, Student management, Attendance, fee collection & management, share documents with students (like homework, worksheet, exam papers etc), online & manual exams, live classes using Zoom & Google meet, Digital course sharing, Staff management, Expense management, Digital certificate generator.
Smart Classes also provides android & IOS mobile app.
1. SMART CLASSES APP: For Admin & tutors.
2. SMART STUDENT APP: For Students
White label features:
Smart Classes also provide white label web login & student registration pages so customers can integrate with their website and students and staff can use the software from the website.
What is a smart classes user licence?
Smart Classes provide yearly subscription based licence. Customers can take subscriptions on a yearly basis and use the software.
What is security of my data? Will it be share by you to third party ?
Smart classes highest priority is customer's data security. Your data is 100% secure at our server. No data will be leak or shared from our end to anybody. We are running this system since 2013 and not customer faced any issue regarding software data. We do not have access to customer data or account.
What is Branch or Year?
In Smart Classes software you can manage multiple branches centrally and you can manage all students data academic year wise so it will help you manage all students , there fee, profit loss data as per year and that help you to manage your data more effectively.
What is the cost or price of Smart Classes software?
We have two plans.
1. Basic plan which is for small tuition classes in which you can manage up to 100 students per year and cost is 6000 INR/year/branch
2. Pro plan, if you have more then 100 students then you have to go with pro plan in which you can manage up to 5000 students per year and it will cost 9500 INR/year/branch
NOTE:
1. In both plan you will get same features, only difference is students limit.
2. You will get 1000 free SMS on basic plan and 3000 free SMS on pro plan on first year subscription as well. Free SMS will not be available on future renewal.
3. If you want to add more branches in single account then it will cost separately based on which plan you are subscribing.
For more pricing related and add-on features related, you can visit: https://smartclasses.in/pricingplan
What is the price of SMS & WhatsApp Message Plan
SMS and WhatsApp message prices are same:
1. 3000 SMS/WhatsApp at 1200 INR which you can use till 5 year (validity)
2. 5000 SMS/WhatsApp at 1750 INR which you can use till 5 year (validity)
3. 10000 SMS/WhatsApp at 3000 INR which you can use till 5 year (validity)
4. 20000 SMS/WhatsApp at 5000 INR which you can use till 5 year (validity)
What happens If smart classes software price Increases in future?
Price for your plan will remain the same as you subscribe initially. New prices will not apply to you if you renew your account with in 7 days of expiry date. If you renew your subscription after 7 days of expiry then new pricing plan will be apply
What happens if I do not renew my account subscription?
You will not be able to access your account If you do not renew it. If you do not renew your account in the next 7 days of your expiry date then the account will be deleted & all data will be deleted automatically. You will also not be able to renew the account at the same old price.
Is there any extra charge apart from plan price?
No, There is no extra or hidden charges apart from pricing plan. Once you do the payment then you can start using it. In future you need o buy SMS or WhatsApp API balance as per your need.
What are add-on features and which are those?
We also provide some special services to our customer along with Smart Classes software which are mentioned bellow::
1. Low cost website for tuition classes which will cost 8500 INR and yearly AMC will be 4500 INR.
2. QRCode Attendance system which cost you 5000 INR/year.
3. Separate login and Inquiry registration link which cost you 2000 INR/year.
4. Student branded android app which cost you 16,000 INR additionally and renewal will be 12000 INR.
5. Additional e-Study or digital courses storage space which cost you 12200 INR per 1GB.
Is Smart Classes (tutor/staff app) mobile app available in android and IOS?
Yes, Mobile app is available for android & IOS smart phones.
Android App link: https://play.google.com/store/apps/details?id=com.excelon.smartclasses.in&hl=en
IOS App Link: https://apps.apple.com/in/app/smart-classes/id1563942209
Which android & IOS version is required to access the Smart Classes (Tutor/Satff app) mobile app?
Android 10.0+ version required to access android mobile app. IOS 14.3+ version required to access IOS mobile app
How can I access Smart Classes software If I have IOS device (Iphone, Ipad)?
You can use IOS application or you can use safari browser in your IOS device and access the account by login from website www.smartclasses.in
Is Smart Student (student app) mobile app available in android and IOS?
Yes, Mobile app is available for android & IOS smart phones.
Android App: https://play.google.com/store/apps/details?id=com.excelon.smartclassesstudent.in&hl=en
IOS App: https://apps.apple.com/in/app/smart-student/id1563947268
Which android & IOS version is required to access the Smart Student (Student app) mobile app?
Android 10.0+ version required to access android mobile app. IOS 14.3+ version required to access IOS mobile app
How can I access smart Student software If I have IOS device (Iphone, Ipad)?
You can use IOS application or you can use safari browser in your IOS device and access the account by login from website https://smartclasses.in/institutelogin
Can we set screen access rights for student account and mobile app?
Yes, you can control student account access rights or permission.
Can student do registration from mobile app?
Student can not do registration from standard mobile app. If you are using branded student mobile app then student can do Inquiry registration from your mobile app too.
Can student purchase digital courses from mobile app directly?
No, Student can not purchase courses from mobile app directly. You have to share courses with students manually.
What features students can access from there app?
Students can check attendance performance, Download fee receipt & check pending fees, download documents, give online exam and also access digital courses.
Can I change my institute, branch, contact detail?
Yes, You can change your profile details from menu (Setting >> Profile Setting).
Can i set my institute logo?
Yes, you can upload it and it will be display on fee receipt too. Profile logo will be display in your profile. Your logo will not be display on student app or any other app
How can i download invoice?
You can download from Menu "Setting >> My Plan". Click on invoice tab
How can i see my plan and renewal date?
You can see your plan detail from menu "Setting >> My Plan" and also you can do online payment and renew your subscription as well
How can i see by SMS balance and how can i buy SMS?
You can see your sms balance detail and you can also purchase SMS from menu "Setting >> SMS Plan"
Can i send auto reminder message (SMS/whstapp) to students?
Yes, You can send all type message automatically by SMS or WhatsApp. Like fee receive message, fee pending message, attendance absent message and all other type of message. You can set this from menu "Setting >> Auto SMS Setting" and "Setting >> Auto WhatsApp Setting".
You can also set messages for father, mother and students means to whom you want to send message.
How SMS and WhatsApp work and sms will be send by which name?
All our messages are SLT approved and SMS will be send by "ALRTC" and for WhatsApp your number will be scan and system will send message with your number.
Can we manage all data year wise?
You can create year (Financial or Academic year) and manage your all coaching classes data year wise. This will help you to track your growth and at a same time you can have your year wise data history.
What happen if standard (grades) and subject not available in given list and we need that?
You can apply for your required standard (grades) and subjects from support ticket and we will add that standards or subjects in your account.
What is course Type?
In you coaching institute, It may possible you have different courses and its different fees for same standard students. So you can create your courses as per your fee system and assign that course to students.
NOTE: course type has direct relation with fee. For example if students studying only Maths then his course will be like "Only Math" but if any students studying Math and science then his course will be like "Math + Science" because both course has different fees
Do I have to create course every year?
No, You just need to setup course entry one time. In future if you start new course in your institute then only you have to add new course.
Do I have to create class or batch every year?
No, you just need to setup class or batch one time only. In future if you start new class or batch then you have to create it.
Can student & staff see their time table?
Yes, Students & staff can see their time table.
Can I set tax system for the fees?
Yes, You can manage your taxes and fee receipt will be generate accordingly.
Can we create staff or tutors?
Yes, You can create your institutes all staffs and teachers.
How to generate staff login?
Once you do staff registration than system auto generate their Id, password. You can see that Id, password from manage staff screen and also send Id,password by SMS.
Can we give software menu permission to staff for security?
Yes, you can assign screen rights to staff so staff can only access those assigned screen.
What is action rights for staff?
Once you assign screen or menu rights to staff than you can also manage each screen wise action rights. So staff can only perform assigned action. This will give more security on your institute data.
Can we take staff attendance?
Yes, you can take staff attendance as per time table setup. If you not setup time table then you can not take staff attendance.
Can I take staff attendance from bio-metric device?
No.
Can we manage students Inquiry and followup?
Yes, You can manage all inquiry data and its calling or followup history.
Can we assign Inquiry to staff?
Yes, you can assign inquiry to staff so staff can take followup of there assigned inquiry
Can we get auto reminder for student inquiry followup?
Yes, System will remind you by notification for inquiry followup.
Can we upload our all existing students by excel?
Yes, You can upload your all students by excel file.
How to generate student account or app ID, password?
Once you do student registration then system automatically generate student ID, password.
How can I send ID, password to students or parents?
You can send all student's ID, password by SMS.
What to do If student stop giving fees & stop coming for coaching?
You can deactivate that student. Student then can not login and use your features. In report you can see that student history but in daily activity process, that student will not be appear.
What happen if I delete the student?
All data of that students will be delete permanently. You will never get back that student's data again.
Can I assign more than one standard and course to students?
No, You can only assign one standard and one course to students at a time. For example if student is studying in 12th standard and took tow courses like All subject and JEE extra class then you need to create one course like "All Subject + JEE"
Can I assign more than one class or batch to students?
Yes, You can assign more than one class or batch to students.
How we or staff can take student's attendance?
You or your staff can take attendance from mobile app. They just need to select attendance date & Batch and select absent students and submit attendance. Once they submit attendance then system will automatically send message to parents and students
Can i take student attendance by bio-metric device or QRCode based?
No, You can not take attendance by biometric machine but we have one separate app that can take attendance by QRCode.
Can i share homework, assignment, notes, exam papers or any documents with students?
Yes, You can share.
Can student's submit their homework, worksheet, assignment, exam paper back to teacher?
Yes, student can submit.
Can i transfer student from one year or standard to next year?
Yes, you can.
Can student or parent submit feedback?
Yes.
Can I assign student mobile app menu permission?
Yes, you can.
Can student login in different device with same ID, password?
Yes, Student can login in multiple device at same time because parents also use the same Id, password to login in the app.
How can I control if student has shared there ID, password with other students?
You can block the device so student can not login from that device again.
Do I have to create fee structure every year?
Yes, you have to create new fee structure every year.
Can I give discount to student?
Yes, you can give discount to students.
Can i take fees randomly?
Yes, you can take any fee amount.
Can i take fees in installment?
Yes, you can take fees in installment too. First you have to set total course fee in fee structure setup then you can also give discount and also give installment on the final amount.
Can i generate fee receipt with or without tax?
Yes, you can generate fee receipt with or without tax.
Can i manage fees refund?
Yes, you can.
How can i edit or change any receipt?
You can not edit any receipt. You can delete the receipt and regenerate the receipt.
Can student pay fees online?
No
Can i send fee receipt directly by whstapp?
Yes, when you collect fee then system will automatically send fee receipt by WhatsApp. For this you need to activate auto WhatsApp message of fee receive intimation
Can we mange manual or Physical exam?
Yes, you can manage all manual exam and students marks and that will track student exam's performance.
Can i take online exam?
Yes, you can take online MCQ exam.
Can i upload all questions?
Yes, you can upload all questions of a exam paper by excel file but you can not upload those question with special image or character.
Can I assign negative marking for online exam?
Yes, you can.
Can student see their result and review all questions and answer after exam?
Yes, student can see their result and review all question and answer after exam.
Can i assign time limit for online exam?
Yes, You can.
Can we track student's subject wise exam performance?
Yes. We have different reports related to exam and you can also filter date wise exam as well.
Can I take live classes and what features are their?
Yes you can take live classes using zoom and google meet. You can schedule classes and assign students to the class so only those students can access live class.
Can we use live classes from any device?
Yes, you can use live classes from smart phone, tablet, laptop or desktop.
Can we take multiple classes at a same time?
Yes, you can.
Is their any limitation on number of students in single online class?
That will depend on google meet and Zoom platform as we only provide platform.
Can we record the live class?
No, we do not have that feature because live class will be happen on google meet and zoom and we do not have any control on it. You can use third party software to record live class and use that videos for future use.
Can we create or reschedule classes in advance?
Yes, You can.
Can I create digital courses in video & Document format & share with student?
Yes, you can.
Can I integrate youtube, google drive, Vimeo videos?
Yes, you can.
Can i upload video directly on your platform?
No, You can only integrate video link of Youtube, google drive or Vimeo. You can upload pdf documents directly.
Is their any storage space limitation for document upload?
Yes, default you get 500 mb free space. You can purchase additional storage space as per your requirement. It will cost 1200 INR per 1 GB per year
Can student record the video?
No. Mobile app has security features that restrict recording of video on android devices.
Can student share or download study video?
If you integrate video from YouTube, Google drive or any other platform then student can get the link and share it.
Can i restrict student to download course documents & see only on app?
Yes, if you have uploaded PDF documents then you can control its view only & download access
Can I assign time limit for student to see the video or course?
Yes, you can.
Can i create certificate from software?
Yes, you can create certificate and give it to your students.
Can i use my design in certificate?
No, We have 4 readymade design which you can use.
Can i change the certificate content ? How it works?
Yes, You can change content of certificate , you can put your logo , signature , replace student name dynamically, change content of certificate as well.
Can I manage expenses?
Yes, you can manage all your coaching institutes expenses.
How can i manage staff salary?
You can manage staff salary as in expense. We do not have separate module that handle staff salary.
Can I send SMS & mobile push notification automatic?
Yes , you can.
Can I send SMS manually?
Yes.
Which sms & notification I can send?
You can send SMS & notification of all coaching classes activity.
Which reports i can see?
You can see all the reports of student management, attendance, fee, exam, expense & performance.
Can i check student performance report or student status report and print it and give to parents?
Yes, you can. We have students performance report as well and students status report as well. You can filter this report date wise too. You can also print it and give it to parents.
Can i track pending installment details or particular month?
Yes, we have Fee Installment Pending report where you can use date filter and see pending installment fee of any date or week or month.
How i or my team get support after subscription?
We provide dedicated support to our customers. After subscription we give training and for any help or support you can call us, WhatsApp message is or submit support ticket. Our team will call you can help you. We are known for our support & service, You will not face any issue related to support.
